Program Office Assistant
We are currently seeking a dynamic and motivated individual to join our team as a Program Office Assistant/Messenger. If you are organized, detail-oriented, and eager to contribute to a transformative mission, we invite you to be a vital part of our journey.
full-time position - Lilongwe, Malawi
5+ Years of Experience - Grade H
Job Description
Responsibilities
Administrative Support
- Provide general administrative support to program offices and teams.
- Assist with photocopying, filing, and organizing documents.
Mail and Package Handling
- Receive and distribute incoming mail and packages.
- Ensure timely and accurate delivery to respective departments.
Office Supplies
- Assist in monitoring and replenishing office supplies.
- Coordinate with vendors for supply deliveries.
Messenger Duties
- Run errands and handle external correspondence as needed.
- Facilitate the delivery of documents between offices and external partners.
Meeting Support
- Assist in setting up meeting rooms for internal and external events.
- Provide support during meetings as required.
Document Filing
- Maintain organized filing systems for documents and records.
- Ensure confidentiality and security of sensitive information.
Requirements
Education and Experience
- Diploma
- Prior experience in a similar role is advantageous but not mandatory.
- Willingness to learn and take on new responsibilities.
Communication Skills
- Basic written and verbal communication skills.
- Ability to follow instructions and communicate effectively.
Organization and Detail-Oriented
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks.
Reliability
- Dependable and punctual with a strong work ethic.
- Willingness to take on messenger responsibilities.